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How do I connect my Gmail account with Grid 3?

To use your Gmail account with Grid 3 you require 2-step verification to be enabled and an app password to be created.

An app password is a unique password used to sign into one application (in this case Grid 3). It will be different from your usual account password and can be revoked or changed at any time. 

To complete this process, follow the following steps. 

Part 1: Enabling IMAP 

Part 2: Enabling less secure apps 

Part 3: Enabling 2-step Verification 

Part 4: Creating an app password 

Part 1: Enabling IMAP 

  1. Sign into the Gmail account outside of Grid 3 (through Internet Explorer etc.) 
  2. In the top right, select Settings   – See all settings
The See all settings button in Gmail.

3. Select the Forwarding and POP/IMAP tab. 

The tabs in Gmail settings.

4. In the IMAP access section, select Enable IMAP, then select Save Changes 

Enabling IMAP in the gmail settings.

Part 2: Enabling Less Secure Apps 

Note: Google are removing the less secure apps functionality, if you cannot see these settings on your account, please skip to Part 3.

  1. Select the 9 squares icon in the top right corner and select Account
The 9 squares menu, with Account in the top left corner.

2. Browse to the Security tab on the left of the screen and scroll down to find Less Secure app access

The less secure app option in Security Settings.

3. Select Turn on access and move the slider over to On

Toggling less secure app access to On.

Note: you will need to refresh your Security page for the less secure apps option to update to On. It will appear as Off after turning it on for the first time, until the page is reloaded. 

  

Part 3: Enabling 2-step verification 

2-step authentication requires a phone to setup. You will need to receive a code, either via an automated phone call or SMS message. 

  1. Browse to the Security tab following the steps shown above. 
  2. Select the 2-step verification option below the Signing into Google section. 
The Signing in to Google section in security settings.

3. Enter the phone number you wish to tie to the account and select either a Text Message or Phone Call to receive the verification code, then press Next

Adding a phone number for two step verification

4. Enter the key received to the phone into the field provided. You will then see the option to turn on 2-step verification. 

  

Turning on 2 step verification.

Part 4: Creating the app password 

  1. Browse to the Security tab following the steps above. 
  2. Below the 2-step verification option used previously, there will be a new option for App Passwords
The app password option in Security Settings.

3. Select the App Passwords option and sign in with your email account and normal password. 

4. On the app passwords page – click the Select App drop-down menu and select Other

Setting up the app password.

5. You will then be prompted to enter a custom name – we recommend “Grid 3”. Once entered, press the Generate button. 

Naming the new app password.

Your unique Grid 3 app password will then appear inside the box in the top right corner of the new window. This password will then need to be copied and pasted or written down somewhere for future reference. 

  

  1. Open Grid 3, browse to the menu bar (three lines, top left corner) and select Settings.
The Grid 3 menu

2. Browse to the Accounts tab on the left hand side and select the Email option at the top of the screen. 

The Grid 3 Accounts settings page.

3. In the Email area, select Google account from the drop-down menu and input your email address and the app password we generated earlier, then press Test Connection

Using the app password to connect gmail to Grid 3.

Once the Connection successful message appears, press OK. The Gmail account is now connected with Grid 3 


Last Revision: 14.01.2022